Setting up your email in Outlook 2016 may seem like a daunting task, but with the right guidance, you can easily get it done. Whether you’re setting up your email for the first time or adding another account, this step-by-step guide will help you configure your email in Outlook 2016.
Table of Contents
Steps to do E-Mail Configuration For Outlook 2016
Adding a New Email Account
- Click on “File”: In the top left corner of Outlook, you’ll see the “File” tab. Click on it.
- Select “Add Account”: After clicking “File,” a new window will open. In this window, select “Add Account” to begin the setup process.
Choosing Automatic or Manual Setup
Outlook 2016 gives you the option to set up your email automatically or manually. Let’s start with the automatic configuration.
Automatic Configuration
- Enter Your Name: In the “Your Name” field, enter the name you want people to see when they receive your emails.
- Enter Your Email Address: Type in your full email address (e.g., yourname@example.com).
- Enter Your Password: Provide the password associated with your email account. If you created this password earlier in a control panel, use that password.
- Click “Next”: Outlook will automatically search for the correct settings to configure your email account. If everything goes well, you’ll see a success message, and your account will be set up.
Manual Configuration
If automatic setup doesn’t work, or if you prefer to enter the settings yourself, you can choose to configure the account manually.
1. Select “Manual setup or additional server types”: On the “Add Account” screen, choose this option and click “Next.”
2. Choose “POP or IMAP”: Outlook will ask you to choose between POP and IMAP for your account type. Let’s explore what these options mean.
- IMAP: This option saves your emails on the server. Each time you check your email, a copy is downloaded to Outlook. This is useful if you want to access your email from multiple devices.
- POP3: This option downloads your emails to Outlook and then deletes them from the server. This allows you to access your emails offline, which is helpful if you have limited internet access.
If you’re unsure, it’s best to choose IMAP.
Entering Account Information Manually
- Enter Your Name and Email Address: Start by filling in your name and full email address.
- Incoming Mail Server: Depending on whether you chose IMAP or POP3, enter the appropriate server address.
- For IMAP, use: imap.mail.hostpoint.ch
- For POP3, use: pop.mail.hostpoint.ch
- Outgoing Mail Server (SMTP): Enter the server address for outgoing mail: asmtp.mail.hostpoint.ch
- Username and Password: In the Username field, enter your full email address. In the Password field, enter the password for your email account.
Configuring Outgoing Server Settings
To ensure your emails are sent securely:
- Click on “More Settings”: In the “Add Account” window, you’ll find a button labeled “More Settings.” Click on it.
- Select the “Outgoing Server” Tab: This will open a new window where you can configure additional settings.
- Enable Authentication: Make sure the option “Use same settings as my incoming mail server” is selected. This will allow Outlook to use your login credentials for both incoming and outgoing emails.
Configuring Advanced Settings
To finalize your account setup:
1. Click on the “Advanced” Tab: In the same “More Settings” window, go to the “Advanced” tab to configure the port numbers and encryption methods.
2. Enter Port Numbers and Encryption:
- IMAP with SSL: Port 993
- IMAP with TLS: Port 143
- POP3 with SSL: Port 995
- POP3 with TLS: Port 110
- SMTP with SSL: Port 465
- SMTP with TLS: Port 587
3. Click “OK” and “Next”: After entering these details, click “OK” to save the settings, then “Next” to complete the setup process.
Testing Your Account Setup
Outlook will now test your account settings. It will attempt to send and receive a test email to ensure everything is configured correctly. If you see a success message, your email account has been successfully set up.
Finalizing the Setup
After the test is complete, click “Finish” to finalize the setup. Your email account is now ready to use in Outlook 2016.
FAQs
Q1. What do I do if Outlook 2016 doesn’t automatically configure my email?
If automatic setup fails, you can manually enter your email settings by selecting “Manual setup or additional server types” and following the steps outlined above.
Q2. How do I choose between POP3 and IMAP?
Choose IMAP if you want to access your emails from multiple devices and keep them on the server. Choose POP3 if you want to download emails to Outlook and remove them from the server.
Q3. Can I change my email account settings after the setup?
Yes, you can change your settings at any time by going to the “File” tab, selecting “Account Settings,” and modifying your account details.
Q4. What should I do if I encounter an error during setup?
Double-check your email address, password, and server settings. Ensure your internet connection is stable and that you’ve entered the correct port numbers and encryption settings.
Q5. What are the correct port numbers and encryption settings?
IMAP with SSL: Port 993
IMAP with TLS: Port 143
POP3 with SSL: Port 995
POP3 with TLS: Port 110
SMTP with SSL: Port 465
SMTP with TLS: Port 587
Q6. Can I set up multiple email accounts in Outlook 2016?
Yes, you can set up and manage multiple email accounts by repeating the setup process for each account.
Q7. How do I secure my outgoing emails?
Ensure that authentication is enabled for your outgoing mail server by selecting “Use same settings as my incoming mail server” under the “Outgoing Server” tab in “More Settings.”
Q8. What do I do if I forget my email password?
If you forget your password, reset it through your email provider’s account recovery process. Then update the password in Outlook by going to “File > Account Settings.”
